ByLaws

Corporate Seal

The seal, an impression, whereof is stamped in the header hereof, shall be the seal of the organization.

Name: The organization shall be known as Canada Bangladesh Muslim Community (CBMC); the acronym, CBMC, is used throughout the document.

Head Office

CBMC does not have a permanent office premise at present. CBMC’s current address is 1861 Springridge Drive, Ottawa, Ontario, K4A 4R1 Canada until a new and permanent address is found.

Goal

CBMC’s goal and intention is to satisfy Allah Subhana wa ta’ala by undertaking activities that represent Bangladeshi amd Muslim culture and values embedded in Canadian culture; and serving the Bangladeshi expatriates residing in the National Capital Region.

Objectives

  • To sustain and promote the religious, cultural and social values and traditions and ideals of the Bangladeshi Muslims in Canada by involving Canadian Bangladeshi youth who are born and/or raised in Canada; to enable them to think through their identity trajectory; to establish an identity that is multifaceted, Islamic, Canadian and Bangladeshi in order to become proud Canadian of Islamic faith.
  • To promote greater understanding, mutual respect, tolerance and cooperation amongst Canadians of diverse religious, cultural, social and multi-faith groups in Canada.

Guiding Principles

  • Honesty
  • Integrity
  • Camaraderie
  • Respect
  • Tolerance
  • Harmony

Policies

  • As a value-added and non-political and non-profit organization, CBMC focuses on Bangladeshi youth who are growing up in Canada as Muslim Canadians. They are encouraged to engage in activities that promote harmonious relationship with people of all faiths and religious practices. By promoting tolerance, the organization tries to teach children how to respect and welcome other peoples’ views.
  • The charitable activities that are organized by volunteers are undertaken to serve the local community and not for publicity or any personal interest or gain.
  • No member or office bearer of CBMC can receive any personal benefits from this organization in terms of cash, goods, or privileges.

Activities and Services

  • Conduct seminars and discussions on topics of interest germane to the CBMC’s objectives.
  • Organize an annual Blood Donor Clinic in partnership with the Islamic Society of Cumberland (Bilal Mosque) and other interested parties.
  • Participate in the yearly Petrie Island Cleaning Initiative in partnership with Orleans Multicultural Association and other interested parties.
  • Organize an annual community picnic and encourage celebrating diversity by engaging youth of different age groups through various activities during the picnic as well as through all of the CBMC’s activities.
  • Organize an annual Badminton and Basketball Tournaments involving community members across the National Capital Region with a view to strengthening friendship amongst our children and their friends.
  • Support CBMC’s youth wing titled CBMC Green’s approved activities.
  • Distribute Qurbani (Udhiyyah) meat and non-perishable food products for the Ottawa-based Sadaqa Food Bank.
  • Organize an annual Iftar Mahfeel during the month of Ramadan along with associated activities, such as, Essay Competition and Student of the Year Award; recognition of a Canadian of Bangladeshi origin for his or her contribution in his or her field of endeavours by according a Distinction Award.

Conditions of Membership

  • To be a member of CBMC with a voting right, a person must participate in CBMC’s activities.
  • On completion of the membership form one’s membership shall be confirmed by the CBMC Executive Committee for one term (two years).
  • New members shall be recruited throughout the year.
  • Membership shall be renewed every two years prior to the Bi-AGM.
  • A member of the Executive Committee may step down by serving one month’s notice to the President and subsequently having obtained the approval of the Executive Committee.
  • When the resignation of a member is accepted, the Executive Committee shall select an interim replacement until the next bi-AGM.
  • Spouses of Executive Committee, Sub-Committees and interested members, shall have the privilege of attending bi-monthly meetings.

Confirmation of the Executive Committee Members 

Executive Committee

  • At the Bi-AGM (every two years) the Executive Committee members shall be elected for the following positions: (1) President (2) Vice-President (3) General Secretary (4) Treasurer (5) (6) Assistant Treasurer (7) Event Coordinator (8) Volunteer Coordinator (9) CBMC Green Coordinator (10) Past President as ex officio (11) three members.
  • Bi-Annual General Meeting (that is every two years) of the members shall be held by January 31. However, under certain circumstances, the meeting can be delayed by a month and must be held by February 28.
  • The tenure of the Executive Committee shall be for two terms (one term will consist of 2 years). They are as follows:
  • February 2013 – January 2017; So forth
  • Their membership may be extended for another term (two years) if other members mutually agree.
  • Any member who wishes to return to the Executive Committee may do so after a break of one term (2 years).
  • In addition to any other business that may be transacted, the Bi-AGM shall include the report of the Executive Committee members, the financial statement and the report of the auditor all of which shall be presented.

The Executive Committee shall create Sub-Committees on as-needed basis. Sub- Committees shall work closely with the Executive Committee. Sub-Committee members shall consist of interested persons who are willing to take responsibilities for a particular task or a host of tasks depending upon the said volunteer’s knowledge and experience.

  • New members for the Sub-Committee shall be selected by the Executive Committee.
  • For election purpose, all members of both Executive and Sub-Committee shall jointly select two voting members; one is for the position of Presiding Officer and another officer as Assistant to Presiding Officer to conduct the confirmation of the Executive Committee members and office bearers. The Presiding Officer can conduct this by raising hand or by secret ballots.
  • Past President who shall be the ex officio in the new Executive Committee if he or she chooses not to run for the new term.
  • At least 10 days before the Bi-AGM, a list of the voting members should be completed and posted by the General Secretary for confirmation of the Executive Committee. After approval by the Executive Committee with the date and signature of the President and General Secretary, the said list shall be considered current and official.

Voting Rights

  • The Executive Committee, the President or Vice President (in absence of the President) shall have the power to call a general meeting of the members of the organization.
  • All members of the Executive Committee, Sub Committees, general members and their spouses shall have individual voting right.
  • Each voting member present at a meeting shall have the right to exercise one vote. Proxy voting shall not be allowed.
  • A simple majority of the votes cast by the voting members shall determine the questions in meetings.

Members of the Executive Committee and Sub-Committee

Members of the above-noted committees shall serve as such without remuneration and no member shall directly or indirectly receive any profit from his or her position as such; provided that a member may be reimbursed reasonable expenses incurred by him or her in the performance of his or her duties.

Powers of Executive Committee

The Executive Committee with approval of the majority may administer the affairs of the organization in all things and make or cause to be made for the organization, in its name, any kind of contract which the organization may lawfully enter into and, serve as hereinafter provided; such consensus can be obtained by a democratic process.

The Executive Committee shall have power to authorize expenditures on behalf of the organization as required and may delegate by resolution to a members of the Executive or Sub Committees.

Bi-monthly Meeting

Executive Committee members shall host working meetings every two months by rotation. The Sub-Committee members and general members may also volunteer to host the bi-monthly meeting. The agenda and minutes of the meeting shall be sent by the General Secretary or any member of the Executive Committee through an e-mail.

Duties of the Executive Committee members

  • The President shall be the chief executive officer (CEO) of the organization. He or she shall preside at all meetings of the organization. He or she shall have the responsibility for the general and active management of the affairs of the organization. He or she shall see that all orders and resolutions of the Executive Committee are carried into effect.
  • The Vice-President shall, in the absence or disability of the President, perform the duties and exercise the powers of the President and shall perform such other duties as shall from time to time be imposed upon him by the Executive Committee
  • The Treasurer shall have the custody of the funds and securities of the organization and shall keep full and accurate accounts in all assets, liabilities, receipts and disbursements of the organization in the books belonging to the organization; and shall deposit all monies, securities and other valuable effects in the name and credit of the organization in the recently opened (January 17, 2014) account at the following bank: TD Canada Trust, Crowne Pointe Centre, 910 Waters Road, Orleans, Ontario K4A 3R1.
  • The Treasurer shall disburse the funds of organization as may be directed by the Executive Committee taking proper vouchers for such disbursements.
  • The Treasurer shall update the Executive Committee on its affairs in bi-monthly meeting; and produce a yearly financial statement at the end of each calendar year.
  • The General Secretary may be empowered by the Executive Committee, upon resolution of the Executive Committee members, to carry out the affairs of the organization generally under the supervision of the officers thereof and shall attend meetings and record all votes and minutes of all proceedings in the book. Executive Committee members may take turns in conducting this portion of the work. The General Secretary shall give notice of all meetings and will maintain and update the list of all CBMC guests generally referred to as the friends of CBMC.
  • Event Coordinator shall coordinate all events of the CBMC in cooperation with the Executive Committee members and shall report to the Executive Committee on the proposed activities.
  • Volunteer Coordinator shall recruit volunteers and shall assign tasks to volunteers in cooperation with the Event Coordinator in order to ensure smooth functioning and avoid duplication of efforts.
  • CBMC Green Coordinator shall be responsible for maintaining liaison with CBMC Green team members and lead them in their activities. He or she shall obtain prior approval of the CBMC Executive Committee before executing or coordinating any activity of the CBMC Green.
  • The two members shall be available for assignment of responsible by the Executive Committee.
  • The immediate Past President shall be the ex officio member of the Executive Committee.

Secretariat

There is no Secretariat office premise for CBMC. Executive Committee and Sub Committee members shall divvy up the work and would perform their assigned work at their own places. They would then disseminate all information to the relevant persons accordingly through e-mail.

Networking

CBMC shall network with other Ottawa-based organizations, such as, Muslim Family Gathering of Ottawa (MFGO); Ottawa Bangladesh Muslim Funeral and Social Welfare (OBMFO); Orleans Multicultural Association (OMA); Islamic Society of Cumberland (Bilal Mosque); South Nepean Muslim Community (SNMC); Canada Bangladesh Education Trust (CBET); Jamia Omar; Ottawa Muslim Association (OMA); Muslim Coordinating Council- National Capital Region (MCC-NCR) and SUKARA, Canada, and shall proactively seek opportunities to partner with them.

Amendments/ Modifications

The above By-Laws may be rescinded, altered or added to by an “Extraordinary Resolution”  passed by a majority of not less than three fourth of such members entitled to vote as are present in person, at a general meeting of which one month’s written notice specifying the intention to propose the resolution as an extraordinary resolution had been duly given. The quorum for the General Meeting shall be formed with at least 50% of the members in good standing.

As a non-political and non-profit organization, CBMC depends on love, labour and generosity of its volunteers, patrons and guests. CBMC belongs to your community.